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https://github.com/smith-special-collections/aspace-migration

Files, tools, and plans for bringing legacy data into ArchivesSpace at Smith
https://github.com/smith-special-collections/aspace-migration

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Files, tools, and plans for bringing legacy data into ArchivesSpace at Smith

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# aspace-migration

Files, tools, and plans for bringing legacy data into ArchivesSpace at Smith



### Resource records (multilevel) to-do

* [Migrate from DTD -> schema (ASAP)](https://github.com/smith-special-collections/aspace-migration/blob/master/resources/EAD%20fixes%20now/dtd2schema.xsl)

	* Validate against schema (ASAP)

	* Remediate schema errors (ASAP)

		* [Update country code, language code and repository code](https://github.com/smith-special-collections/aspace-migration/blob/master/resources/EAD%20fixes%20now/SchemaCompliance.xsl)

		* [Add level attributes](https://github.com/smith-special-collections/aspace-migration/blob/master/resources/EAD%20fixes%20now/AddLevelIfNotPresent.xsl)

* [Validate against EAD import schematron] (https://raw.githubusercontent.com/tcatapano/EAD_Archivespace_Import/master/archivesSpace_consolidated.sch)

	* Remediate schematron errors

* [Fix elements that ArchivesSpace barfs on] (https://github.com/tcatapano/EAD_Archivespace_Import/blob/master/ead_import_issues.md)

	* change did/note to did/odd

	* check for nested note elements (i.e., bioghist/bioghist/p)

	* put @ids and @parents on containers

	* check publish status / force publish upon import

	* currently, title and ref elements of the same indexentry element are imported as separate index records

	* ead / did / physdesc / dimension or physfacet element is loaded twice, once as a Note w/Type=Physical Description and again as a Note with Type=Dimensions. Check and de-dupe.

	* in the case of multiple unittitles or unitids, behavior is “last wins” rather than “multiple unittitles.” Esp problematic for records with names in multiple languages. Diagnose pre-migration, fix post-migration.

	* langmaterial/language elements stripped during import. Diagnose pre-migration, fix post-migration.

	* Can’t have notes over 65k. Diagnose pre-migration, fix post-migration.

	* Extents that don't start with a numeric character

* Fix elements that will be wonky in ArchivesSpace

	* Update subtitle

	* De-duplicate series-level cs 

	* Disassociate container from see/see also components

* Fix stuff that looks bad

	* Update circa and undated

	* Change from all-caps to DACS case

* Fix problems

	* Update copyright statement to CC0

	* DACS capitalization for C/collection, P/papers, R/records

	* Get rid of descgrp

	* Get rid of head

	* Properly encode series numbers from unittitle to level, unitid

	* Spell out manuscript tradition abbreviations

	* De-nest unitdate from unittitle

	* Delete trailing commas on unittitle

* Stuff to test

	* Tables

	* Which files have

		* chronlist

		* indexentry

		* duplicate unittitle, unitid

		* check for langmaterial/language

		* tables

		* indices

		* DACS single-level minimum

	

### Resource records (single-level) to-do

* Map InMagic records to Resource schema

* Select records not present as multi-level

* Reconcile information in single-level and multi-level resource records, post to ArchivesSpace

* Post single-level resource records (only) to ArchivesSpace



### Accession records to-do

* Map InMagic records to Accession schema

* Map linked resource IDs from InMagic to ArchivesSpace

* Post accession records to ArchivesSpace



### Name records to-do

* Map InMagic records to Names schema

* Post name records to ArchivesSpace

* Merge name records already imported as part of EAD import with existing name records



### Top containers to do

* Identify multi-level resources that re-number at each series; add fauxcodes.



### Container profiles to do

* [Post to ArchivesSpace from survey data](https://github.com/smith-special-collections/aspace-migration/blob/master/container%20profiles/AddContainerProfiles.py)



### Records not described as part of multi-level description

* Halfway house for image records

* Migrate A/V and electronic records table to proper media log

* Transform objects database into finding aid

* Transform HTML oral history collections into finding aids



### Normalization and reconciliation

* Normalize dates (timetwister or Bentley method)

* Reconcile subjects (topical) to LCSH

* Reconcile subjects (form/genre) to AAT

* Reconcile subjects (geographic) to TGN

* Reconcile names to LCNAF

* Merge duplicate subjects

* Merge duplicate names

* Update conditions governing access with machine-actionable restriction information