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https://github.com/westonganger/spreadsheet_architect

Spreadsheet Architect is a library that allows you to create XLSX, ODS, or CSV spreadsheets super easily from ActiveRecord relations, plain Ruby objects, or tabular data.
https://github.com/westonganger/spreadsheet_architect

activerecord csv excel excel-export export ods rails ruby spreadsheet xlsx

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Spreadsheet Architect is a library that allows you to create XLSX, ODS, or CSV spreadsheets super easily from ActiveRecord relations, plain Ruby objects, or tabular data.

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# Spreadsheet Architect



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Spreadsheet Architect is a library that allows you to create XLSX, ODS, or CSV spreadsheets super easily from ActiveRecord relations, plain Ruby objects, or tabular data.



Key Features:



- Dead simple custom spreadsheets with custom data

- Data Sources: Tabular Data from an Array, ActiveRecord relations, or array of plain Ruby object instances

- Easily style and customize spreadsheets

- Create multi sheet spreadsheets

- Setting Class/Model or Project specific defaults

- Simple to use ActionController renderers for Rails

- Plain Ruby (without Rails) completely supported



# Install

```ruby

gem 'spreadsheet_architect'

```



# General Usage



### Tabular (Array) Data



The simplest and preferred usage is to simply create the data array yourself.



```ruby

headers = ['Col 1','Col 2','Col 3']

data = [[1,2,3], [4,5,6], [7,8,9]]

SpreadsheetArchitect.to_xlsx(headers: headers, data: data)

SpreadsheetArchitect.to_ods(headers: headers, data: data)

SpreadsheetArchitect.to_csv(headers: headers, data: data)

```



Using this style will allow you to utilize any custom performance optimizations during your data generation process. This will come in handy when the spreadsheets get large and any loss in performance starts to matter.



### Rails Relations or an Array of plain Ruby object instances



If you would like to add the methods `to_xlsx`, `to_ods`, `to_csv`, `to_axlsx_package`, `to_rodf_spreadsheet` to some class, you can simply include the SpreadsheetArchitect module to whichever classes you choose. For example:



```ruby

class Post < ApplicationRecord

  include SpreadsheetArchitect

end

```



When using on an AR Relation or using the `:instances` option, SpreadsheetArchitect requires an instance method to be defined on the class to generate the data. By default it looks for the `spreadsheet_columns` method on the class. If you are using on an ActiveRecord model and that method is not defined, it would fallback to the models `column_names` method. If using the `:data` option this is completely ignored.



```ruby

class Post

  include SpreadsheetArchitect



  def spreadsheet_columns

    ### Column format is: [Header, Cell Data / Method (if symbol) to Call on each Instance, (optional) Cell Type]

    [

      ['Title', :title],

      ['Content', content.strip],

      ['Author', (author.name if author)],

      ['Published?', (published ? 'Yes' : 'No')],

      :published_at, # uses the method name as header title Ex. 'Published At'

      ['# of Views', :number_of_views, :float],

      ['Rating', :rating],

      ['Category/Tags', "#{category.name} - #{tags.collect(&:name).join(', ')}"]

    ]

  end



end

```



Then use it on the class or ActiveRecord relations of the class



```ruby

posts = Post.order(name: :asc).where(published: true)

posts.to_xlsx

posts.to_ods

posts.to_csv



# Plain Ruby Objects

posts_array = 10.times.map{|i| Post.new(number: i)}

Post.to_xlsx(instances: posts_array)

Post.to_ods(instances: posts_array)

Post.to_csv(instances: posts_array)

```



If you want to use a different method name then `spreadsheet_columns` you can pass a method name to the `:spreadsheet_columns` option.



```ruby

Post.to_xlsx(instances: posts, spreadsheet_columns: :my_special_method)

```



Alternatively, you can pass a proc to the `spreadsheet_columns` option. For those purists that really dont want to define any extra `spreadsheet_columns` instance method on your model, this option can help you work with that methodology.



```ruby

Post.to_xlsx(instances: posts, spreadsheet_columns: ->(instance){

  [

    ['Title', :title],

    ['Content', instance.content.strip],

    ['Author', (instance.author.name if instance.author)],

    ['Published?', (instance.published ? 'Yes' : 'No')],

    :published_at, # uses the method name as header title Ex. 'Published At'

    ['# of Views', :number_of_views, :float],

    ['Rating', :rating],

    ['Category/Tags', "#{instance.category.name} - #{instance.tags.collect(&:name).join(', ')}"],

    ['URL', :url, (val.start_with?("http") ? :hyperlink : :string)],

  ]

})

```



# Sending & Saving Spreadsheets



### Method 1: Save to a file manually



```ruby

file_data = SpreadsheetArchitect.to_xlsx(headers: headers, data: data)



File.open('path/to/file.xlsx', 'w+b') do |f|

  f.write file_data

end

```



### Method 2: Send Data via Rails Controller



```ruby

class PostsController < ActionController::Base

  respond_to :html, :xlsx, :ods, :csv



  def index

    @posts = Post.order(published_at: :asc)



    render xlsx: @posts

  end



  # Using respond_with

  def index

    @posts = Post.order(published_at: :asc)



    respond_with @posts

  end



  # OR Using respond_with with custom options

  def index

    @posts = Post.order(published_at: :asc)



    if ['xlsx','ods','csv'].include?(request.format)

      respond_with @posts.to_xlsx(row_style: {bold: true}), filename: 'Posts'

    else

      respond_with @posts

    end

  end



  # OR Using responders

  def index

    @posts = Post.order(published_at: :asc)



    respond_to do |format|

      format.html

      format.xlsx { render xlsx: @posts }

      format.ods { render ods: @posts }

      format.csv{ render csv: @posts }

    end

  end



  # OR Using responders with custom options

  def index

    @posts = Post.order(published_at: :asc)



    respond_to do |format|

      format.html

      format.xlsx { render xlsx: @posts.to_xlsx(headers: false) }

      format.ods { render ods: Post.to_ods(instances: @posts) }

      format.csv{ render csv: @posts.to_csv(headers: false), filename: 'articles' }

    end

  end

end

```



# Multi Sheet Spreadsheets



### XLSX



```ruby

axlsx_package = SpreadsheetArchitect.to_axlsx_package({headers: headers, data: data})

axlsx_package = SpreadsheetArchitect.to_axlsx_package({headers: headers, data: data}, axlsx_package)



File.open('path/to/multi_sheet_file.xlsx', 'w+b') do |f|

  f.write axlsx_package.to_stream.read

end

```



### ODS

```ruby

ods_spreadsheet = SpreadsheetArchitect.to_rodf_spreadsheet({headers: headers, data: data})

ods_spreadsheet = SpreadsheetArchitect.to_rodf_spreadsheet({headers: headers, data: data}, ods_spreadsheet)



File.open('path/to/multi_sheet_file.ods', 'w+b') do |f|

  f.write ods_spreadsheet.bytes

end

```



# Methods



## `to_xlsx(options={})`



|Option|Default|Notes|

|---|---|---|

|**data**
*2D Array*| |Cannot be used with the `:instances` option.

Tabular data for the non-header row cells.  |

|**instances**
*Array*| |Cannot be used with the `:data` option.

Array of class/model instances to be used as row data. Cannot be used with :data option|

|**spreadsheet_columns**
*Proc/Symbol/String*| Use this option to override or define the spreadsheet columns. Normally, if this option is not specified and are using the instances option/ActiveRecord relation, it uses the classes custom `spreadsheet_columns` method or any custom defaults defined.
If neither of those and is an ActiveRecord model, then it will falls back to the models `self.column_names` | Cannot be used with the `:data` option.

If a Proc value is passed it will be evaluated on the instance object.

If a Symbol or String value is passed then it will search the instance for a method name that matches and call it. |

|**headers**
*Array / 2D Array*| |Data for the header row cells. If using on a class/relation, this defaults to the ones provided via `spreadsheet_columns`. Pass `false` to skip the header row. |

|**sheet_name**
*String*|`Sheet1`||

|**header_style**
*Hash*|`{background_color: "AAAAAA", color: "FFFFFF", align: :center, font_name: 'Arial', font_size: 10, bold: false, italic: false, underline: false}`|See all available style options [here](./docs/axlsx_style_reference.md)|

|**row_style**
*Hash*|`{background_color: nil, color: "000000", align: :left, font_name: 'Arial', font_size: 10, bold: false, italic: false, underline: false, format_code: nil}`|Styles for non-header rows. See all available style options [here](./docs/axlsx_style_reference.md)|

|**column_styles**
*Array*||[See the kitchen sink example for usage](./test/unit/xlsx/general_test.rb)|

|**range_styles**
*Array*||[See the kitchen sink example for usage](./test/unit/xlsx/general_test.rb)|

|**conditional_row_styles**
*Array*||[See the kitchen sink example for usage](./test/unit/xlsx/general_test.rb). The if/unless proc will called with the following args: `row_index`, `row_data`|

|**merges**
*Array*||Merge cells. [See the kitchen sink example for usage](./test/unit/xlsx/general_test.rb). Warning merges cannot overlap eachother, if you attempt to do so Excel will claim your spreadsheet is corrupt and refuse to open your spreadsheet.|

|**borders**
*Array*||[See the kitchen sink example for usage](./test/unit/xlsx/general_test.rb)|

|**column_types**
*Array*||Valid types for XLSX are :string, :integer, :float, :date, :time, :boolean, :hyperlink, nil = auto determine. You may also pass a Proc which evaluates to any of the valid types, for example `->(cell_val){ cell_val.start_with?('http') ? :hyperlink : :string }`|

|**column_widths**
*Array*||Sometimes you may want explicit column widths. Use nil if you want a column to autofit again.|

|**freeze_headers**
*Boolean*||Make all header rows frozen/fixed so they do not scroll.|

|**freeze**
*Hash*||Make all specified row and/or column frozen/fixed so they do not scroll. See [example usage](./test/unit/xlsx_freeze_test.rb)|

|**skip_defaults**
*Boolean*|`false`|Removes defaults and default styles. Particularily useful for heavily customized spreadsheets where the default styles get in the way.|

|**escape_formulas**
*Boolean* or *Array*|`true`|Pass a single boolean to apply to all cells, or an array of booleans to control column-by-column. Advisable to be set true when involved with untrusted user input. See [an example of the underlying functionality](https://github.com/caxlsx/caxlsx/blob/master/examples/escape_formula_example.md). NOTE: Header row cells are not escaped. |

|**use_zero_based_row_index**
*Boolean*|`false`|Allows you to use zero-based row indexes when defining `range_styles`, `merges`, etc. Recommended to set this option for the whole project rather than per call. The original reason it was designed to be 1-based is because spreadsheet row numbers actually start with 1.|



## `to_axlsx_spreadsheet(options={}, axlsx_package_to_join=nil)`

Same options as `to_xlsx`



## `to_ods(options={})`



|Option|Default|Notes|

|---|---|---|

|**data**
*2D Array*| |Cannot be used with the `:instances` option.

Tabular data for the non-header row cells.  |

|**instances**
*Array*| |Cannot be used with the `:data` option.

Array of class/model instances to be used as row data. Cannot be used with :data option|

|**spreadsheet_columns**
*Proc/Symbol/String*| Use this option to override or define the spreadsheet columns. Normally, if this option is not specified and are using the instances option/ActiveRecord relation, it uses the classes custom `spreadsheet_columns` method or any custom defaults defined.
If neither of those and is an ActiveRecord model, then it will falls back to the models `self.column_names` | Cannot be used with the `:data` option.

If a Proc value is passed it will be evaluated on the instance object.

If a Symbol or String value is passed then it will search the instance for a method name that matches and call it. |

|**headers**
*Array / 2D Array*| |Data for the header row cells. If using on a class/relation, this defaults to the ones provided via `spreadsheet_columns`. Pass `false` to skip the header row. |

|**sheet_name**
*String*|`Sheet1`||

|**header_style**
*Hash*|`{background_color: "AAAAAA", color: "FFFFFF", align: :center, font_size: 10, bold: true}`|Note: Currently ODS only supports these options|

|**row_style**
*Hash*|`{background_color: nil, color: "000000", align: :left, font_size: 10, bold: false}`|Styles for non-header rows. Currently ODS only supports these options|

|**column_types**
*Array*||Valid types for ODS are :string, :float, :date, :time, :boolean, :hyperlink, nil = auto determine. Due to [RODF Issue #19](https://github.com/thiagoarrais/rodf/issues/19), :date/:time will be converted to :string. You may also pass a Proc which evaluates to any of the valid types, for example `->(cell_val){ cell_val.start_with?('http') ? :hyperlink : :string }` |

|**skip_defaults**
*Boolean*|`false`|Skip defaults and default styles. Particularly useful for heavily customized spreadsheets where the default styles get in the way.|



## `to_rodf_spreadsheet(options={}, spreadsheet_to_join=nil)`

Same options as `to_ods`



## `to_csv(options={})`



|Option|Default|Notes|

|---|---|---|

|**data**
*2D Array*| |Cannot be used with the `:instances` option.

Tabular data for the non-header row cells.  |

|**instances**
*Array*| |Cannot be used with the `:data` option.

Array of class/model instances to be used as row data. Cannot be used with :data option|

|**spreadsheet_columns**
*Proc/Symbol/String*| Use this option to override or define the spreadsheet columns. Normally, if this option is not specified and are using the instances option/ActiveRecord relation, it uses the classes custom `spreadsheet_columns` method or any custom defaults defined.
If neither of those and is an ActiveRecord model, then it will falls back to the models `self.column_names` | Cannot be used with the `:data` option.

If a Proc value is passed it will be evaluated on the instance object.

If a Symbol or String value is passed then it will search the instance for a method name that matches and call it. |

|**headers**
*Array / 2D Array*| |Data for the header row cells. If using on a class/relation, this defaults to the ones provided via `spreadsheet_columns`. Pass `false` to skip the header row. |



# Change class-wide default method options



```ruby

class Post < ApplicationRecord

  include SpreadsheetArchitect



  def spreadsheet_columns

    [:name, :content]

  end



  SPREADSHEET_OPTIONS = {

    headers: [

      ['My Post Report'],

      self.column_names.map{|x| x.titleize}

    ],

     spreadsheet_columns: :spreadsheet_columns,

    header_style: {background_color: 'AAAAAA', color: 'FFFFFF', align: :center, font_name: 'Arial', font_size: 10, bold: false, italic: false, underline: false},

    row_style: {background_color: nil, color: '000000', align: :left, font_name: 'Arial', font_size: 10, bold: false, italic: false, underline: false},

    sheet_name: self.name,

    column_styles: [],

    range_styles: [],

    conditional_row_styles: [],

    merges: [],

    borders: [],

    column_types: [],

  }

end

```



# Change project-wide default method options



```ruby

# config/initializers/spreadsheet_architect.rb



SpreadsheetArchitect.default_options = {

  headers: true,

  spreadsheet_columns: :spreadsheet_columns,

  header_style: {background_color: 'AAAAAA', color: 'FFFFFF', align: :center, font_name: 'Arial', font_size: 10, bold: false, italic: false, underline: false},

  row_style: {background_color: nil, color: '000000', align: :left, font_name: 'Arial', font_size: 10, bold: false, italic: false, underline: false},

  sheet_name: 'My Project Export',

  column_styles: [],

  range_styles: [],

  conditional_row_styles: [],

  merges: [],

  borders: [],

  column_types: [],

  use_zero_based_row_index: false,

}

```



# Kitchen Sink Examples with Styling for XLSX and ODS



See `test "kitchen sink"` for [XLSX](./test/unit/xlsx/general_test.rb) and [ODS](./test/unit/ods/general_test.rb)



# Axlsx Style Reference



I have compiled a list of all available style options for axlsx here: [docs/axlsx_style_reference.md](./docs/axlsx_style_reference.md)



# Tips for Reducing Memory Usage

- Use the `:data` option instead of active record relations

- Utilize the [`light_record`](https://github.com/Paxa/light_record) gem



# Testing / Validating your Spreadsheets



A wise word of advice, when testing your spreadsheets I recommend to use Excel instead of LibreOffice. This is because I have seen through testing, that where LibreOffice seems to just let most incorrect things just slide on through, Excel will not even open the spreadsheet as apparently it is much more strict about the spreadsheet validations. This will help you better identify any incorrect styling or customization issues.



# Contributing



We use the `appraisal` gem for testing multiple versions of `axlsx`. Please use the following steps to test using `appraisal`.



1. `bundle exec appraisal install`

2. `bundle exec appraisal rake test`



At this time the spreadsheets generated by the test suite are manually inspected. After running the tests, the test output can be viewed in `tmp/`



# Credits



Created & Maintained by [Weston Ganger](https://westonganger.com) - [@westonganger](https://github.com/westonganger)