https://github.com/domoritz/breakfast
Friday breakfast
https://github.com/domoritz/breakfast
breakfast calendar google-sheets reminder-emails sheet tally
Last synced: 30 days ago
JSON representation
Friday breakfast
- Host: GitHub
- URL: https://github.com/domoritz/breakfast
- Owner: domoritz
- Created: 2017-01-09T06:14:17.000Z (over 8 years ago)
- Default Branch: master
- Last Pushed: 2022-06-02T00:11:58.000Z (almost 3 years ago)
- Last Synced: 2025-04-06T20:57:57.566Z (about 1 month ago)
- Topics: breakfast, calendar, google-sheets, reminder-emails, sheet, tally
- Language: JavaScript
- Size: 187 KB
- Stars: 6
- Watchers: 3
- Forks: 2
- Open Issues: 0
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Metadata Files:
- Readme: Readme.md
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README
# Friday breakfast for CSE
This is the code to manage Friday breakfast at UW CSE. The code is deployed from `/cse/web/community/breakfast`.
## Features
* Sign up in a Google Sheet
* Send reminder emails to the person who signed up
* Calendar automatically generated (and updated) from the spreadsheet
* Breakfast tally that shows how often one has brought breakfast
## How does the magic work?
All the data is hosted in a Google Sheet at https://docs.google.com/spreadsheets/d/1ofQZCbGJSaHsGjG5v7QOjtN1ksHD_tYIrw0HC17NKP8/edit. The spreadsheet has 5 sheets.
* **SignUp**: Contains the sign ups for the current quarter
* **Past** (hidden): All the past data. At the end of the quarter, the person in charge has to move data from SignUp here.
* **All** (hidden): Automatically generated. Union of the data for the current quarter and the past for the tally. This is done with `=UNIQUE({SignUp!A1:C;Past!A1:C})`.
* **Tally**: Automatically generated as a SQL query that computes the top breakfast bringers. The query is `=QUERY(All!A1:C,"select max(B), C, count(A) where B !='' and A < now() group by C order by count(A) desc label max(B) 'Name', count(A) 'Count'")`
* **Templates** (hidden): A sheet with templates for the reminder emails.
To send reminder emails and synchronize the calendar, we have a couple of [Google Apps scripts](https://developers.google.com/apps-script/).
The scripts are in a project at https://script.google.com/macros/d/M0pV2KSX5V009GYhTKLyknTqujjucHJmb/edit. A copy of the scripts are also in the scripts folder.
The functions in these scripts get run by a set of [triggers](https://developers.google.com/apps-script/guides/triggers/).
The send reminder script goes through the sign up sheet and sends an email either 1 or 4 days before the set date. The template for the email is defined in the spreadsheet.
The calendar synchronization adds or updates events in this calendar: https://goo.gl/BdOI7K. To keep track of the events, there is a hidden column in the sign up sheet with the event id.