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https://github.com/emanuelefavero/excel

This is a cheat sheet repo for Excel
https://github.com/emanuelefavero/excel

cheatsheet excel google-sheets

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This is a cheat sheet repo for Excel

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# Excel



This is a cheat sheet repo for Excel



> Note: In this tutorial I will be using Google Sheets, but the same concepts apply to Excel



## Keyboard Shortcuts



| Shortcut        | Description                |

| --------------- | -------------------------- |

| Tab             | Go to next cell in the row |

| cmd + shift + v | Paste values without style |

| cmd + d         | Fill down                  |

| cmd + a         | Select entire sheet        |



## Tips



### Formulas



- You can add formulas to a cell by typing `=` and then the formula

- After typing `=` you can click on a cell to add it to the formula (e.g. `=C4*D4`)

- You can make any mathematical operation in a formula (e.g. `=A1+B1`)

- You can drag the bottom right corner of a cell to copy the formula to other cells

- Select multiple cells and drag the bottom right corner to copy the formula to multiple cells

- If you copy a cell with a formula and paste it into another cell, the formula will be updated to use the new cell's position



> Note: `A1` is a cell reference, `A` is the column and `1` is the row



### Functions



#### Numbers



- `=MAX(A1:A10)` - Returns the maximum value in the range

- `=MIN(A1:A10)` - Returns the minimum value in the range

- `=SUM(A1:A10)` - Returns the sum of the values in the range

- `=AVERAGE(A1:A10)` - Returns the average of the values in the range

- `=COUNT(A1:A10)` - Returns the number of values in the range

- `=COUNTA(A1:A10)` - Returns the number of non-empty values in the range

- `=COUNTBLANK(A1:A10)` - Returns the number of empty values in the range

- `=COUNTIF(A1:A10, ">10")` - Returns the number of values in the range that are greater than 10

- `=COUNTIFS(A1:A10, ">10", B1:B10, "<20")` - Returns the number of values in the range that are greater than 10 and less than 20

- `=SUMIF(A1:A10, ">10")` - Returns the sum of the values in the range that are greater than 10

- `=SUMIFS(A1:A10, ">10", B1:B10, "<20")` - Returns the sum of the values in the range that are greater than 10 and less than 20

- `=AVERAGEIF(A1:A10, ">10")` - Returns the average of the values in the range that are greater than 10

- `=AVERAGEIFS(A1:A10, ">10", B1:B10, "<20")` - Returns the average of the values in the range that are greater than 10 and less than 20

- `=IF(A1>10, "Greater than 10", "Less than 10")` - Returns "Greater than 10" if the value in A1 is greater than 10, otherwise returns "Less than 10"

- `=OR(A1>10, B1>10)` - Returns TRUE if either A1 or B1 is greater than 10

- `=SUMIF(A1:A10, ">10")` - Returns the sum of the values in the range that are greater than 10

- `=SUMIF(A1:A10, ">10", B1:B10)` - Returns the sum of the values in the range B1:B10 if the value in the range A1:A10 is greater than 10



> Note: You can also return a formula in an IF statement (e.g. `=IF(A1>10, A1*2, A1*3)`)



#### Dates



- `=YEAR(TODAY())` - Returns the current year

- `=TEXT(YEAR(TODAY()),"YY")` - Returns the current year in two digits (YY) format

- `=TEXT(TODAY(),"DD/MM/YYYY")` - Returns the current date in DD/MM/YYYY format

- `=MONTH(TODAY())` - Returns the current month

- `=DAY(TODAY())` - Returns the current day

- `=WEEKDAY(TODAY())` - Returns the current day of the week (e.g. 1 for Sunday, 2 for Monday, etc.)

- `=TEXT(TODAY(),"dddd")` - Returns the current day of the week (e.g. Sunday, Monday, etc.)

- `=DATE(YEAR(TODAY()), MONTH(TODAY()), DAY(TODAY())+1)` - Returns the date of tomorrow



#### Text



- `=CONCATENATE(A1, " ", B1)` - Returns the concatenation of the values in A1 and B1

- `=LEFT(A1, 5)` - Returns the first 5 characters of the value in A1

- `=RIGHT(A1, 5)` - Returns the last 5 characters of the value in A1

- `=MID(A1, 5, 10)` - Returns 10 characters of the value in A1 starting from the 5th character

- `=LEN(A1)` - Returns the length of the value in A1

- `=LOWER(A1)` - Returns the value in A1 in lower case

- `=UPPER(A1)` - Returns the value in A1 in upper case

- `=PROPER(A1)` - Returns the value in A1 in proper case (e.g. "hello world" becomes "Hello World")

- `=TRIM(A1)` - Returns the value in A1 with all leading and trailing spaces removed

- `=SUBSTITUTE(A1, " ", "")` - Returns the value in A1 with all spaces removed



> Note: Google Sheets and Excel have many more functions than the ones listed above



### Absolute References



- You can use `$` to make a reference absolute (e.g. `$A$1`)

- If you copy a cell with an absolute reference and paste it into another cell, the reference will not be updated



> Note: It is useful to use absolute references when you are referencing a cell that you do not want to change (e.g. a constant)

>

> BEWARE: If the '$' symbol is placed before the column letter (e.g. `$A1`) then the column will not change when the formula is copied, but the row will and vice versa (e.g. `A$1`)



### Conditional Formatting



Conditional formatting allows you to change the style of a cell based on its value



- Select the cells you want to apply the conditional formatting to

- Click on the "Format" menu and select "Conditional formatting"

- Select the type of conditional formatting you want to apply (e.g. "Greater than")

- Enter the value you want to compare the cell to (e.g. 10), add the percentage if you want to compare it to a percentage (e.g. 10%, or use 0.1 for 10%)

- Select the style you want to apply to the cell if the condition is met (e.g. "Bold")

- Click on the "Done" button



### Insert Chart



- Select the cells you want to include in the chart

- Click on the "Insert" menu and select "Chart"

- Select the type of chart you want to insert (e.g. "Column chart")

- Style the chart as you want

- Add x-axis data if needed



### Split Column Text to Multiple Columns



- Select the column you want to split

- Click on the "Data" menu and select "Split text to columns"

- Select the separator you want to use (e.g. "Space")



> Example: "John Doe" cell will be split into "John" and "Doe" cells in new columns



### Extract Text from a Cell



- `=LEFT(A1, 5)` - Returns the first 5 characters from the `A1` cell

- `=RIGHT(A1, 5)` - Returns the last 5 characters from the `A1` cell

- `=MID(A1, 5, 10)` - Returns 10 characters from the `A1` cell starting from the 5th character



> Note: starts at 1, not 0 like many programming languages



### Fill Down



Sometimes you want to fill down a column with the same value or formula



#### Method 1



- Select the cell you want to fill down

- Click and hold the bottom right corner of the cell (the cursor should change to a cross)

- Drag the cell down to the last cell you want to fill down



#### Method 2



- Select the cell you want to fill down

- Hold down the `shift` key and press `down arrow` (or click on the last cell you want to fill down)

- Click `cmd + d` to fill down the column



### Sort



You can sort selected cells, columns, rows or the entire sheet



- Select the cells, columns, rows or the entire sheet you want to sort (e.g. click on the top left square to select the entire sheet)

- Click on the "Data" menu and select "Sort range" -> "Advanced range sorting options"

- If the sheet has a header row, check the "Data has header row" checkbox

- Select the column you want to sort by

- Select the order you want to sort by (e.g. "A to Z")

- Click on the "Sort" button



### Filter



You can filter selected cells, columns, rows or the entire sheet



#### Create a filter vs Filter Views



- **Filter views**: The filter will be applied to the sheet and will be visible only to you

- **Create a filter**: The filter will be applied to the sheet and will be visible to everyone who has access to the sheet



#### Filter views



- Click on the "Data" menu and select "Filter views" -> "Create new filter view"

- Select the column you want to filter by

- Select the condition you want to filter by (e.g. "Greater than")

- Enter the value you want to filter by (e.g. 10)

- Click on the "OK" button

- Choose a name for the filter view (e.g. "Only sales from Arizona")



### Pivot Table



A Pivot Table allows you to summarize data from a table into a new table



- Select the cells you want to include in the pivot table

- Click on the "Insert" menu and select "Pivot table"



> Note: A new sheet will be created with the pivot table



- Go to the "Pivot table editor" section on the right

- Select either the suggested pivot table or create your own by selecting the columns, rows, values or filters you want to include in the pivot table

- Click on the "Add" button



> TIP: You can then insert a chart based on the pivot table



### Lookup Table



A lookup table allows you to lookup a value in a table and return a value from another column in the same row



- Create a table with the values you want to lookup:



> Note: Those are simply two columns with values that you can put anywhere in the sheet



| B   | C        |

| --- | -------- |

| CR  | Chrysler |

| FD  | Ford     |



- Sort the table by the first column (e.g. "B"), if not the sorted, the lookup will not work



> See [Sort](#sort)



- Select the new cell you want to return the value to

- Enter the formula `=VLOOKUP(A1, B$1:C$2, 2)`



> Note: `A1` is the value you want to lookup (which in this case is placed in the A column), `B$1:C$2` is the table you want to lookup the value in, `2` is the lookup table column number you want to return the value from

>

> We used an absolute reference for the table because we want to be able to copy the formula to other cells



### Copy Charts to Google Docs and Slides



You can copy and paste Charts between Google Sheets (or Excel) and Google Docs or Slides (or Word or PowerPoint)



- Select the chart you want to copy

- Click on the "Edit" menu and select "Copy"

- Go to Google Docs or Slides

- Paste the chart



### Calculate the percentage of a currency value



- Add a column with the value you want to calculate the percentage of (e.g. 100) and format it as currency or accounting

- Add a column with the percentage you want to calculate (e.g. 10%)

- Add a column with the formula `=A1*B1` (e.g. `=100*10%`)



### General Tips



- You can use the `=` operator to convert a value to a number (e.g. `=A1*2`)

- You can click on a column header to select the entire column

- You can add a column by right clicking on a column header and selecting "Insert 1 left"

- You can calculate the number of days between two dates by subtracting them (e.g. `=A1-A2`)

- Double click on the column right border to auto resize the column to fit the content

- You can rotate text in a cell by selecting the cell and then clicking on the "Text Rotation" button in the toolbar

- You can either use `.5` or `50%` to represent 50%