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https://github.com/jweisber/ergonaut

Receive, track, and review submissions to an academic journal.
https://github.com/jweisber/ergonaut

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Receive, track, and review submissions to an academic journal.

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README 

        
# Ergonaut – Peer Review on Rails



Ergonaut is a peer review management system, similar to [OJS](https://pkp.sfu.ca/ojs/) or [ScholarOne](http://scholarone.com/products/manuscript/). It was created for the open access philosophy journal [*Ergo*](http://www.ergophiljournal.org), where it oversees the peer review process.



Adhering to the ["Do One Thing Well"](https://en.wikipedia.org/wiki/Unix_philosophy#Do_One_Thing_and_Do_It_Well) philosophy, Ergonaut is designed specifically for keeping the peer review process running smoothly. To that end it is:



- simple, attractive, and easy to use,

- zealous about reminding referees and editors to keep things on schedule, and

- strictly a peer review system. Unlike OJS, a publication platform is not included.



Also unlike OJS, Ergonaut serves one journal per instance rather than share one database across many journals.



# Feature Summary



## Two-Tiered Editorial Structure



There are two kinds of editors: managing editors and handling editors.



- Managing editors assign submissions to handling editors and, eventually, finalize their decisions.	

- Handling editors read submissions, solicit referee reports, and submit their decisions for approval by the managing editors.



	

## Triple-Anonymous Review



The peer review process is strictly anonymous to minimize bias.



- Handling editors are not shown authors' identities.

- Referees are not shown authors' identities.

- Authors are not shown referees' identities or the handling editor's identity.



## Reminders & Notifications



Frequent email reminders and notifications keep everyone on task and on schedule.



- Referees are emailed when they fail to respond to a request for a review, when their review will be due soon, and when their review is overdue.

- Handling editors are emailed when a submission needs referees assigned, when a request for a review is accepted/declined, when a review is completed, and when a decision is overdue.

- Managing editors are emailed when a submission needs a handling editor assigned, and when a decision needs approval.

- Editors are cc'ed on all correspondence related to submissions they are responsible for (except for correspondence that would compromise the anonymity of the review process; see below).



## Transparency



Ergonaut keeps authors and referees informed about the statuses and fates of submissions they're involved with.



- Authors can track the activity on their submissions in detail:

	- whether a handling editor has been assigned,

	- when a referee is contacted,

	- when and how they responded,

	- when their report is due, and

	- if/when their report is complete.

- Referee reports are shared among all referees who worked on a submission, once a decision is reached.		



Statistics about the peer review process are publicly viewable in a detailed, graphical display. These include:



- Number of submissions per year, number of resubmissions, number of withdrawn submissions, etc.

- % of submissions rejected without external review, % rejected with external review, % accepted, etc.

- Average time to decision: for desk rejected submissions, for externally reviewed submissions, and for all submissions overall.

- Number of submissions in each topic (e.g. ethics, metaphysics, logic, etc.)