https://github.com/skp3214/email-auto-responder-rpa-project

https://github.com/skp3214/email-auto-responder-rpa-project

emailautomation rpa rpa-robotic-process-automation rpa-uipath

Last synced: about 2 months ago
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• Host: GitHub
• URL: https://github.com/skp3214/email-auto-responder-rpa-project
• Owner: skp3214
• Created: 2024-11-21T08:28:13.000Z (about 2 months ago)
• Default Branch: main
• Last Pushed: 2024-11-21T09:04:28.000Z (about 2 months ago)
• Last Synced: 2024-11-21T09:29:31.925Z (about 2 months ago)
• Topics: emailautomation, rpa, rpa-robotic-process-automation, rpa-uipath
• Homepage:
• Size: 0 Bytes
• Stars: 0
• Watchers: 1
• Forks: 0
• Open Issues: 0
• Metadata Files:
  • Readme: README.md

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README

        
# 📧 Email Auto Responder Project

## 🚀 Project Overview

This UiPath automation project creates an intelligent email auto-responder system that automatically processes and replies to incoming emails based on predefined keywords and responses.

![image](https://github.com/user-attachments/assets/96aa7566-1851-4e73-bbe6-b8acf4eee3bf)

## ✨ Key Features

- **Automatic Email Retrieval**: Fetches unread emails from Gmail inbox

- **Keyword-Based Response**: Analyzes email content against a predefined keyword matrix

- **Smart Filtering**: Handles emails with subject "Help Desk"

- **Customizable Responses**: Uses Excel spreadsheet to manage keywords and replies

- **SMTP Email Sending**: Automatically sends appropriate responses

## 🛠 Technical Architecture

### Components

- **IMAP Mail Retrieval**: Fetches latest unread emails

- **Excel Keyword Mapping**: Stores response templates

- **Conditional Processing**: Matches email content with keywords

- **SMTP Email Sending**: Sends automated responses

### Workflow Logic

1. Retrieve unread emails from Gmail

2. Filter emails with "Help Desk" subject

3. Check email body against keyword spreadsheet

4. Send appropriate response

   - Matching keyword: Custom predefined response

   - No match: Generic "cannot help" message

## 📋 Prerequisites

- UiPath Studio

- Gmail Account

- Excel Spreadsheet (KeywordAndResponses.xlsx)

- Internet Connection

## 🔧 Configuration

1. Update Gmail credentials in IMAP/SMTP activities

2. Modify `KeywordAndResponses.xlsx` with your keywords and responses

3. Adjust file path in "Read Range" activity

## 💡 Usage Instructions

1. Open project in UiPath Studio

2. Configure credentials and file paths

3. Run the workflow

4. Monitor automated email responses

## 🔒 Security Notes

- Use app-specific passwords for Gmail

- Keep credentials secure

- Recommended: Use environment variables or secure credential storage

## 📊 Performance Metrics

- Processes up to 5 unread emails per execution

- Configurable timeout settings

- Supports SSL/TLS secure connections

## 🌟 Potential Enhancements

- Add logging mechanism

- Implement more advanced NLP for keyword matching

- Create a more sophisticated response generation system

## 👥 Contributors

- Sachin Prajapati

- Azhar

- Akmal

- Shashwat

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**Made with ❤️ using UiPath**