https://github.com/weblineindia/n8n-sync-new-files-from-google-drive-with-airtable
Automation Workflow in n8n to Sync New Files From Google Drive with Airtable
https://github.com/weblineindia/n8n-sync-new-files-from-google-drive-with-airtable
Last synced: 3 months ago
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Automation Workflow in n8n to Sync New Files From Google Drive with Airtable
- Host: GitHub
- URL: https://github.com/weblineindia/n8n-sync-new-files-from-google-drive-with-airtable
- Owner: weblineindia
- License: mit
- Created: 2025-03-19T11:33:54.000Z (7 months ago)
- Default Branch: main
- Last Pushed: 2025-03-20T10:30:52.000Z (7 months ago)
- Last Synced: 2025-06-07T21:44:45.272Z (4 months ago)
- Size: 3.91 KB
- Stars: 0
- Watchers: 0
- Forks: 0
- Open Issues: 0
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Metadata Files:
- Readme: README.md
- License: LICENSE
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README
# 📂 Sync New Files From Google Drive with Airtable
## 📄 Template Description
This automation workflow, designed by **WeblineIndia**, **automatically fetches newly uploaded files** from a specific folder in **Google Drive**, **shares them via email** with designated recipients, and **logs the file details in Airtable** for easy tracking.
It streamlines the entire process of file sharing and management while keeping all important file metadata centralized.
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## ✅ Workflow Steps
### 1. Google Drive Node - Fetch New File
- **What It Does:** Detects and fetches newly uploaded files from a specific Google Drive folder.
- **How to Set It Up:**
- Set the **Folder ID** of the desired Google Drive folder.
- Use the **"New File in Folder"** trigger to monitor the folder.
- Automatically runs whenever a new file is added.
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### 2. Send Email Node - Share File via Email
- **What It Does:** Shares the newly detected file via email with the specified recipient(s).
- **How to Set It Up:**
- Configure the **recipient's email address**.
- Include the **file URL** from the Google Drive node in the email body for easy access.
- Add the **file name** in the email subject or body to inform the recipient about the new file.
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### 3. Airtable Node - Store File Metadata
- **What It Does:** Logs the file's metadata into an Airtable table for record-keeping and easy tracking.
- **Metadata Includes:**
- File Name
- File ID
- Creation Time
- Modification Time
- Recipient Email
- **How to Set It Up:**
- Connect to your **Airtable base and table**.
- Map the required fields from the Google Drive and Email nodes to corresponding Airtable columns.
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## 📊 Outcome
✅ New files are automatically shared with recipients.
✅ File metadata is securely logged for reference and tracking.
✅ Manual work is eliminated, improving efficiency and reducing the chance of human error.
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## 🚀 Benefits
✅ Automated file sharing and logging
✅ Centralized file metadata management
✅ Time-saving and error-free process
✅ Easily track which files were sent and to whom
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## 📌 Example Use Cases
- Automating document delivery to clients
- Tracking project file submissions
- Logging important business files for auditing
- Sharing reports while maintaining metadata records
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## 🌐 About WeblineIndia
**WeblineIndia** specializes in delivering **innovative AI and automation solutions** to simplify and streamline business processes.
Need help customizing this workflow or building similar solutions? Feel free to reach out to our team!
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